Exhibitor Information

 

If you previously registered as an exhibitor or sponsor for the ASIPP Annual Meeting that was scheduled in Dallas, April 2-4, 2020, you do not need to register again. All booth assignments and sponsorship benefits remain the same for the September 4-6, 2020 meeting. Questions may be directed to Karen Avery | 270-554-9412 x 4210 | kavery@asipp.org.

 

There is limited availability for additional booth space. We recommend that new exhibitors complete their registration form ASAP to secure any remaining spaces or to be added to a waiting list when the exhibit hall is full.

 

IMPORTANT LINKS

 

 

IMPORTANT DATES AND DEADLINES   
EXHIBIT DATES & TIMES
*Times are subject to change*

 

The scheduled events will give you quality exposure to attendees. There will be enough one-on-one time to meet your needs while  giving you opportunities to take care of other business.

 

KEY DEADLINES

December 15, 2019
    Prime booth locations reserved for meeting sponsors will be released for general selection.


February 15, 2020
    Deadline for submission of poster presentation proposals.


July 15, 2020
        Final deadline to cancel and pay a $250 administrative fee.


July 20, 2020
    • Exhibitor Service Kits are e-mailed
    • Deadline for receipt of JPG color logo and and 50-word company description


July 20, 2020
    • Last day for group rate room discount
    • Preregistration list emailed to exhibitors


July 20, 2020
    • Final date to cancel and receive a 50% refund on exhibit fee. No refund will be given for cancellations after this date.


July 20, 2020
    •  Deadline for Exhibitor Application and full booth payment to ASIPP for space assignment
    •  Deadline for exhibitor staff registrations.

 

INSTALLATION
All exhibits must be set up and aisles cleared by 8:00pm on Wednesday, September 3, 2020 without exception.

DISMANTLING
The official exhibit closing time is 4:00pm on Saturday, September 6, 2020. All exhibit material must be packed and ready for removal from the Exhibit Hall by 6:00pm on Saturday, September 6, 2020.

ASIPP Official Service Contractors
All services to exhibitors within the ASIPP Exhibit Hall and other ASIPP meeting space other than supervision, must be provided by the ASIPP Official Service Contractors listed below.

EXHIBITOR CANCELLATION AND REFUNDS

 

ASIPP GRACE PERIOD REFUND POLICY FOR EXHIBITORS

 

ASIPP will offer a grace period for refunds without penalty to exhibiting companies through April 15, 2020. After that date, ASIPP will revert to its standard cancellation policy below. To be eligible for a full refund, companies who registered for the ASIPP Annual Meeting prior to March 13 must send notice of cancellation on company letterhead as an attachment to kavery@asipp.org by no later than April 15, 2020. The cancellation request will be verified by ASIPP with the company contact who registered for the meeting prior to issuance of the refund.

 

CANCELLATION POLICY AFTER APRIL 15, 2020

 

Cancellation of exhibit space must be made in writing on company letterhead in the manner listed above. Refund amounts will be based on the schedule below. Canceling companies may not cede exhibition space to other companies; exhibit space is the property of ASIPP, is non-transferable and will be assigned according to the wait list. Cancellation of the convention by ASIPP will result in a full refund to all exhibitors unless due to circumstances beyond the association’s control such as acts of God, labor disputes, acts of war, acts of terrorism, etc.

 

CANCELLATION DEADLINES

  • July 15, 2020 - Final deadline to cancel and pay a $250 administrative fee.

  • July 20, 2020 - Final date to cancel and receive a 50% refund on exhibit fee. No refunds will be given for cancellations after this date.

The American Society of  Interventional Pain Physicians
81 Lakeview Drive, Paducah, KY 42001

Phone: 270.554.9412 | Fax: 270.554.5394

Web: www.asipp.org | Email: asipp@asipp.org
Meeting Info: http://www.asipp.org/meetings.htm 

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© 2020 American Society of Interventional Pain Physicians